Raising Purchase Orders for Refrigerants

This article will show you how to raise a purchase order for a refrigerant and how to book it via goods inwards.

Before you do this, you must create the gas as a product in the product database.

Go to Products > New.

Select ‘F-Gas’ in the ‘Item Type’ box.

Next, create a purchase order by going to Purchases > Purchase Orders > New.

Fill in the purchase order and add the refrigerant you require. To do this, click on the arrow next to ‘PO Items’, select the product you created and click ‘Add to Purchase Order’.

Qty is “kg” in this case for the refrigerant needed.

Save and close the purchase order. You can now book it in via goods inwards.

Go to Purchases > Goods Inward > Process Goods Inward.

Find the purchase order assigned to the refrigerant from the list on the left.

Next, add the amount of kg of refrigerant you have been given in the ‘Received Today‘ column. Then select the cylinder the refrigerant is going to in the ‘Location‘ column.

Click ‘Process Goods Received‘. The transaction will then appear in goods inward, click on ‘Refresh‘ to update the list.