Cloud numbering is a feature you can find in both the NICEIC Cert Software and Clik Cert. In this post, we’ll be focussing on how it works in the NICEIC Cert Software and how it can speed up your electrical certification processes.
What is Cloud Numbering?
Cloud Numbering (previously referred to as QS Mode) is a new way of controlling your cert number orders in the NICEIC Cert Software. It will provide selected users with the ability to assign numbers and complete electrical certificates when out in the field. Additionally, it will give users the option to create and view PDFs directly from Clik Cert Electrical, with the appropriate privilege settings.
Essentially, Cloud Numbering will allow you to have more control over what your Qualified Supervisors or other specific users can do out of the office. Simplify your work process and send completed certs to your customers straight from your device or laptop.
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Cloud numbering simplifies your workload and keeps your customers in the loop. If your electrical engineers need to quickly complete and send finished work to a client, they can do so on their tablet or laptop, without having to send it back to the office first.
Who Should Use Cloud Numbering?
Sounding good so far, but not sure if it’s for you?
Cloud numbering can be used by anyone in your business that regularly fills out certificates away from the office. It’s ideal for busy electricians and teams of all sizes. So, if you’re a team of one or a team of multiple contractors across different sites, cloud numbering can be a great solution for you.
But who should be given access to the tools? It really depends on your own business structure and how you want to work. It could be a qualified supervisor who would typically need to complete a certificate there and then. If you’re a team of one, you can take your work remote and get everything done quickly.
Top Cloud Numbering Features in the NICEIC Cert Software
Okay, so now you know the basics of cloud numbering. But why should you use cloud numbering? There are a few different features that make cloud numbering a useful asset to use for your electrical certification. Here are some of the top features and the best ways to make the most of cloud numbering.
1. Complete certs in the field
The top feature of cloud numbering is the ability to complete certs when onsite with a field licence. Once set up, you and your electrical engineers can fill out certificates on your laptop or device and then assign a number and complete it there and then.
Cloud numbering works by hosting your purchased certificate numbers in the cloud, rather than in your local database. This then allows you to apply numbers from anywhere and complete certs both in and out of the office.
It will introduce a significant improvement in flexibility for working out in the field. You would no longer need to be connected to your office database to complete certs, but you still control a central database, so all your work sits in one place.
2. Control user access
Privileges play an important part in cloud numbering features. These will give you more control over what your engineers and users can see and do. You might want to only give the ability to complete certs to your qualified supervisors or limit who can export certs on their device.
There are specific permissions in the office software for your field users which will control the use of cloud numbering features. These additional settings will ensure that each user has the access they need to certs and other functions, such as printing, emailing and editing, just to name a few.
3. Save PDFs and email certs
Another big feature in Clik Cert Electrical is the ability to save and send certificate PDFs. Not only can you export draft PDFs, but you can also print final versions with the help of cloud numbering.
There are some different options available when you’re ready to export your finished certificate. With cloud numbering, you’ll be able to fill, complete and send a certificate within minutes. This means your client doesn’t have to wait around for their final certificate.
Getting Started With Cloud Numbering
We can’t wait to share these cloud numbering features with you. If you’re interested in being one of the first to try out cloud numbering, sign up and we’ll be in touch with more information on how to get started.
Once set up, all your unused cert numbers will be uploaded to the Clik Cloud server. It’s a one-way switch, meaning that once you move to cloud numbering you won’t be able to revert back to the previous numbering method. Moving forward, any future orders will be activated on the cloud rather than downloaded to your office system. This does mean that you will always need an active internet connection through to our server to be able to assign any cert numbers, whether you are in the office or out in the field.
This post was first published in April 2020 and has been edited with updated information.
